LEGAL MATTERS
Policies & Terms
On this page you will find our Privacy Policy and Terms & Conditions.
Contents of this page:

Privacy Policy
Learn about how we collect and use your personal data.
By using this website, you agree to the policies below.
Effective Date: 20 March 2025

We value your privacy and understand your desire to protect your personal data. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. By using this website, you agree to the practices described in this policy.

1. Information We Collect

We collect the following personal data when you interact with our website:
  • Personal information provided via the contact form: When you fill out the contact form on our website, we collect your full name, email address, company name, and position. This information is necessary for us to respond to your inquiries and offer our services.
  • Cookies: Our website uses essential cookies to ensure the proper functioning of the site. These cookies are necessary for the operation of the website and do not collect personally identifiable information. You can control the use of cookies through your browser settings.

2. How We Use Your Information

We use the information we collect in the following ways:
  • To respond to your inquiries submitted through the contact form.
  • To provide translation, interpretation, and/or copywriting services.
  • To communicate with you regarding your requests or our services.
  • To comply with legal obligations and enforce our website policies.

3. Legal Basis for Processing Your Data

Under the GDPR, we process your personal data based on the following legal grounds:
  • Consent: By submitting the contact form, you consent to the processing of your personal data for the purpose of responding to your inquiry and providing the requested services.
  • Contractual Necessity: If you decide to engage in our services, we process your data to fulfill the contractual agreement.
  • Legitimate Interests: We may process your data based on our legitimate interests in maintaining and improving our website.

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. When your personal data is no longer needed, it will be securely deleted.

5. Data Sharing and Disclosure

We do not share your personal data with third parties, except in the following situations:
  • If required by law or a legal process.
  • If necessary to protect our rights or the safety of others.

6. Data Security

We take reasonable precautions to protect your personal data from loss, misuse, and unauthorized access. However, no method of transmission over the internet or electronic storage is completely secure, so we cannot guarantee its absolute security.

7. Your Rights

Under the GDPR, you have the following rights regarding your personal data:
  • Right to Access: You have the right to request a copy of the personal data we hold about you.
  • Right to Rectification: You can request corrections to any inaccurate or incomplete personal data.
  • Right to Erasure: You have the right to request the deletion of your personal data, subject to certain exceptions.
  • Right to Restriction of Processing: You can request that we limit the processing of your personal data in certain circumstances.
  • Right to Object: You have the right to object to the processing of your personal data based on legitimate interests.
  • Right to Data Portability: You can request a copy of your personal data in a structured, commonly used, and machine-readable format.
To exercise these rights, please contact us at [Your Email Address].

8. International Transfers

If we transfer your personal data outside of the European Economic Area (EEA), we will ensure that appropriate safeguards are in place, such as standard contractual clauses or other legally recognized mechanisms.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the “Effective Date” at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal data.

10. Contact Us

If you have any questions about this Privacy Policy or the processing of your personal data, please contact us at:
Ekaterina Bereznikova
becatherina@gmail.com
[Your Website URL]

Terms and Conditions
By contracting my services you agree to the following conditions:
General Conditions

  1. As every project and client is unique, some of the terms, notably fees, deadlines, and payment method and schedule shall be determined individually with each client and expressed in the form of an oral agreement or a formal written contract.
  2. Any terms and conditions agreed directly with the client shall prevail over the terms and conditions presented below.

Translation and Copywriting

  1. All translation and/or copywriting work is completed by myself; and I do not delegate any project or any part of it to third persons without prior express agreement of the client.
  2. I do not use automated translation solutions (such as translation by artificial intelligence) except when previously agreed with the client.
  3. I may use computer-assisted translation tools (CAT-tools) when I deem necessary without seeking the client's agreement. In the event I use CAT-tools, I do not provide translation memories as part of the translation project.
  4. I do not provide glossaries that I have constituted in the course of work on the project.
  5. Any translation or text I produce for the client is an original work respectful of the copyright of others.
  6. For translations, I accept one round of comments provided that the comments are specific, justified, and clearly formulated.
  7. For written copies, I accept two rounds of comments provided that the comments are specific, justified, and clearly formulated.

Interpreting

  1. For most interpreting projects, I bill on a full-day (up to 8 hours) or a half-day (up to 4 hours) basis. This allows to cover for the preparation for the mission and short travel time to reach the site (if any, within 2 hours of travel one way).
  2. If an interpreting mission requires long-distance travelling, travel, accommodation fees, and per diem are discussed individually with the client.
  3. Exceptionally, for some projects I practice hourly fees. In this case, I require a minimum order of 2 hours to cover for the preparation for the mission.
  4. When providing simultaneous interpretation, I require a booth partner for any order exceeding 1 hour of duration. I am both willing to work with the client's existing interpreter and/or with a trusted colleague or colleagues I usually work with.
  5. If the event at which I am asked to interpret is recorded, the client shall inform the interpreter (me) of the type and purpose of such recording. If the recording is used in commercial purposes, I retain the right to adjust my fees accordingly.

Confidential Information

  1. As a translator, interpreter, and copywriter, I often work with confidential information provided by the client. I do not disclose such information to third persons and take necessary precautions to protect such information when working with it and storing it on my computer and/or on physical supports.
  2. At the client's request, I delete any confidential/ sensitive information when it is no more required for completing the project.
  3. I am willing to sign an NDA if the client requires so.
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